Privacy Policy

PRIVACY AND COOKIE POLICY BALLENTINE

Ballentine.nl is provided by Ballentine Services B.V. and Ballentine Tax & Legal B.V. (collectively referred to as “Ballentine”). Ballentine respects your privacy and processes personal data in the capacity of controller in accordance with the European General Data Protection Regulation (“GDPR”). You are not obliged to read this statement. Ballentine therefore does not ask your permission to agree to this information. The Privacy Policy below is only intended to inform you of the level of data
protection that Ballentine maintains.

This Privacy Policy was last updated on October 1st, 2020. If there are changes in laws or regulations that affect either data protection, Ballentine reserves the right to unilaterally change or supplement this Privacy Policy by adjusting this page. You are therefore advised to consult this page regularly. When there are material changes to this Privacy Policy, a clear notification will follow through the Ballentine website.

In this Privacy Policy, Ballentine explains the following:

  • Which personal data Ballentine collects and how;
  • For what purposes and for what reasons Ballentine processes your personal data;
  • How long Ballentine processes your personal data;
  • With whom Ballentine shares your personal data;
  • How your personal data is protected;
  • The rights that you as a data subject have;
  • The use of cookies by Ballentine;
  • How to contact Ballentine.

PERSONAL DATA

Personal data refers to all information about an identified or identifiable natural person. Ballentine can process the following personal data, among others:

  • Basic information such as your first and last name, insert, title;
  • Contact details such as your email address, postal address and telephone number;
  • Information regarding the device you use to visit the Ballentine website, such as an IP address;
  • Information regarding your visit to the Ballentine website;
  • Personal data that you provide Ballentine for a job application, such as your first and last name,
    date of birth, address, telephone number, nationality, marital status and all other personal
    data stated in your application;
  • All other personal data relating to you that you provide Ballentine or that Ballentine can obtain
    in connection with the purposes and on the basis as set out below.

Ballentine collects this personal data because you have provided it to Ballentine. For example, you provide personal information when entering into an agreement with Ballentine, by entering your information on the website, by giving Ballentine your business card, or by applying for a job. Ballentine can also obtain your personal data from other sources, such as from a notary or lawyer, from other parties, the Trade Register of the Chamber of Commerce, the Land Registry or by using public sources.

PURPOSES AND PRINCIPLES FOR THE PROCESSING OF PERSONAL DATA

Ballentine can use your personal data for the following purposes:

  • To provide its legal, notarial, tax or consultancy services;
  • To meet its legal and legal obligations;
  • For marketing and business development activities, such as newsletters and other marketing
    communications that may be of interest to you;
  • To process your application;
  • To generate statistics regarding the use of the website and / or to analyse and improve the
    website.

Ballentine processes your personal data on the basis of one or more of the following legal bases:

  • The execution of an agreement;
  • Meeting a legal obligation;
  • Legitimate interest;
  • Your permission.

STORAGE PERIOD

Ballentine does not store your personal data longer than is necessary to achieve the purposes stated in this Privacy Policy or to comply with laws and regulations.

SHARE WITH OTHERS

For the purposes described in this Privacy Policy, one of the companies in Ballentine may share your personal data with another company that belongs to the Ballentine group.

In certain cases, Ballentine may also share your personal data with third parties, including, but not limited to:

  • Third parties that are relevant to the legal, notarial, tax or consultancy services provided by
    Ballentine, such as counterparties, notaries, lawyers, courts, regulatory authorities and
    government agencies;
  • Third parties, such as supervisors and other authorities, to comply with legal obligations;
  • External suppliers in connection with the processing of your personal data for the purposes
    described in this Privacy Policy, such as ICT suppliers, suppliers of communication services or
    other suppliers to whom Ballentine outsources certain support services;

Transfer of your personal data to the above third parties only takes place for the purposes stated in this Privacy Policy and only on the basis of the principles stated in this Privacy Policy.

Third parties to whom Ballentine provides your personal data are themselves responsible for compliance with privacy legislation. Ballentine is neither responsible nor liable for the processing of your personal data by these third parties. Insofar as a third party processes your personal data in the capacity of a processor of Ballentine, Ballentine concludes a processing agreement with such a third party that meets the requirements described in the GDPR.

In order to provide its services, it may be necessary for Ballentine to pass on your personal data to a recipient in a country outside the European Economic Area. In that case, Ballentine will ensure that such data transfer is in accordance with applicable laws and regulations.

SECURITY

Ballentine has taken appropriate technical and organizational measures to protect your personal data against unauthorized or unlawful processing and against loss, destruction, damage, modification or disclosure. If you have any questions about the security of your personal data, or if there are indications of misuse, please contact Ballentine at info@ballentine.law.

YOUR RIGHTS

As a data subject, you have a number of rights:

  • The right of access.
    This means that you can request to have access to the personal data that Ballentine has
    collected from you. In doing so, you should take into account that circumstances may arise in
    which Ballentine is authorized, for example due to professional privilege, not to comply with
    your request to provide copies of personal data;
  • The right to rectification or correction of your data if it is incorrect or incomplete;
  • The right to be forgotten, or the right to have your personal data deleted.
    You should take into account that circumstances may arise in which Ballentine is obliged to
    keep your data in order to comply with its legal and legal obligations;
  • The right of restriction;
    You reserve the right to object to or request the restriction of the processing of your
    personal data. Again, there may be circumstances where Ballentine is legally empowered not
    to comply with your request;
  • The right to data portability;
    This means that you have the right to receive your data in a structured, common and easily
    readable form. You also have the right to transfer this data to another controller;
  • The right to object to profiling;
    You can object when it comes to profiling for direct marketing purposes. If you make this
    request, Ballentine will immediately cease these activities.
  • The right to file a complaint with a supervising authority;
  • The right to withdraw the given consent.

Here too, it should be noted that circumstances may arise in which Ballentine is authorized to continue processing your data, in particular if the processing thereof is a requirement to comply with its legal and legal obligations.

COOKIES

The Ballentine website uses cookies. A cookie is a small text file that is stored on your computer, tablet or mobile phone when you use the Ballentine website. This has a unique number to which data can be linked. There are different types of cookies, with different durations. You can block the use of cookies by adjusting the settings in your web browser. However, this may affect the functioning of the website.

The Ballentine website does not use tracking cookies or advertising cookies. The website does use various functional and analytical cookies. These cookies do not or little infringe on your privacy. These cookies can therefore be placed via the website without your prior consent. Nevertheless, Ballentine wishes to obtain your permission for the use of this data. Ballentine records whether you have given permission to place a cookie. Every year you will be asked again whether you accept the cookie. You can then again give your permission to place the cookie. This also applies to cookies that are valid for more than 1 year. Ballentine does not use the services of other parties, with which it shares cookies. This may be different in the future. The cookie policy can therefore be adjusted.

CONTACT

If you would like further information or if you have any questions or complaints about the processing of your personal data, you can contact Ballentine in writing at info@ballentine.law.